1. Background Siasa Place is seeking to enhance its project management and monitoring capabilities through the acquisition of a robust digital tool. The tool will support project planning, execution, tracking, reporting, and stakeholder collaboration to ensure efficiency, transparency, and accountability in project implementation.
2. Objectives The primary objective of this TOR is to invite qualified firms to propose a comprehensive Project Management and Monitoring Tool that meets the organization’s needs. The tool should facilitate real-time tracking of project activities, resource allocation, task management, reporting, and performance evaluation.
3. Scope of Work The selected firm will be responsible for:
- Providing a software solution that meets the organization’s project management and monitoring requirements.
- Implementing and configuring the tool based on organizational workflows.
- Providing training and support to ensure seamless adoption.
- Ensuring data security, system integration, and scalability.
- Offering post-implementation support and maintenance.
4. Key Features and Requirements The proposed tool should include, but not be limited to, the following features:
- Project Planning & Scheduling: Gantt charts, task dependencies, and milestone tracking.
- Task and Resource Management: Assignment of tasks, workload balancing, and resource tracking.
- Collaboration & Communication: Team messaging, file sharing, and document management.
- Monitoring & Reporting: Real-time dashboards, progress tracking, and customizable reports.
- Budget & Expense Tracking: Financial tracking, cost estimation, and expenditure reporting.
- Integration & Scalability: Compatibility with existing organizational tools (e.g., ERP, CRM, email systems).
- User Access & Security: Role-based access, data encryption, and audit trails.
5. Deliverables
- A fully functional Project Management and Monitoring Tool.
- User manuals and training materials.
- Training sessions for relevant staff.
- Ongoing support and maintenance agreement.
6. Eligibility Criteria Qualified vendors should meet the following criteria:
- Proven experience in developing and deploying project management solutions.
- Demonstrated expertise in working with organizations of similar scale.
- Strong technical support and service capabilities.
- Compliance with relevant data protection regulations.
7. Proposal Submission Requirements Interested vendors should submit a detailed proposal including:
- Company profile and relevant experience.
- Description of the proposed solution and its features.
- Implementation timeline.
- Pricing structure (one-time, subscription, or license-based pricing).
- References from past clients.
8. Evaluation and Selection Process Proposals will be evaluated based on the following criteria:
- Functional and technical capabilities of the proposed tool.
- Cost-effectiveness and value for money.
- Implementation timeline and support plan.
- Vendor’s experience and past performance.
9. Submission Deadline All proposals should be submitted by 23rd April 2025 via
https://bit.ly/3RvF8kk. Late submissions will not be considered.
10. Contact Information For any inquiries, please write to support@siasaplace.com
