Finance & Operations Manager

JOB TITLE: Finance & Operations Manager

PRIMARY LOCATION: Nairobi, Kenya

REPORTING LINES:
Job holder reports to: Executive Director.
Staff reporting to this post: Finance and Administrative

BACKGROUND

Siasa Place (SP) is a civic-tech youth-led non-governmental organization (NGO), established in 2015 that specializes in working with grassroots youth in building institutional structures to support youth participation in politics and good governance. SP targets youth (men and women aged 18 to 35 years) and develops their skills in policy review, supporting the creation of youth-friendly platforms for public participation in decision-making processes including the budget process and social accountability. SP works in 17 counties including Uasin Gishu, Kakamega, Busia, Kisumu, Homa Bay, Migori, Kericho, Nakuru, Nairobi, Kitui, Lamu, Meru,Nyamira, Kitui, Tana River, Kajiado and Mombasa

POSITION OVERVIEW

The Finance & Operations Manager will be responsible for overseeing all business processes of Siasa Place. He/She will provide leadership in financial and operational systems, identify areas for improvement, and enhance the organization’s sustainability, compliance, and efficiency.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Delegate, provide leadership and support to ensure the divisional staff excel and thrive in their functions.
2. Oversee the greater and entire Finance Portfolio of the organisation and support the overall management of the Siasa Place office and participate in general staff meetings.
3. Lead the preparation of Annual Budgets for consideration by Management.
4. Oversee the approved budget; ensure that expenditures are monitored and that adequate financial reports are prepared.
5. Oversee and ensure statutory obligations are met in a timely manner.
6. Ensure that Audits (internal and external) are conducted efficiently and in a timely manner in accordance with organisational policies and donor agreements.
7. Support in providing Management responses to audit reports and ensure prompt implementation of audit recommendations.
8. Monitor expenditures and program/project burn rates, identify, and communicate over & under expenditures.
9. Supervise, support all staff in the finance docket, including Performance Management of Finance Staff.
10. Support learning and knowledge sharing to improve performance for the benefit of Siasa Place and partners.
11. Oversee the use of funds, making sure they follow SP and other donors’ guidelines.
12. Provide instruction on budgeting, relevant financial rules & regulations, and financial reporting in collaboration with the responsible project leads.
13. Identify budget issues and propose resolutions.
14. Approve monthly bank and cash reconciliations and take appropriate and timely action on outstanding issues.
15. Review field budget activities to ensure cost efficiency.
16. Process, review and/or approve vouchers and payments related to project activities, salaries & general organizational transactions.

KNOWLEDGE, SKILLS AND COMPETENCIES:

1. Relevant undergraduate education in the Finance, Accounting and/or related fields. Master’s degree
   with experience would be an added advantage.
2. Certified Public Accountant (CPA-K) or ACCA qualifications.
3. A member of ICPAK with a valid practising licence.
4. Minimum of 5 years of relevant experience in similar or related roles.
5. Experience managing human resources including staffing and needs assessment, recruitment etc.
6. Experience managing operations including procurement in a busy institutional set-up.
7. Proficiency working with diverse and relevant accounting/finance management tools, softwares etc.

GENERAL OPERATIONS

1. Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
2. Ensure compliance with donor guidelines, and that proper inventory, including of fixed assets is kept.
3. Ensure procurement processes meet internal policy frameworks and guidelines, as well as general best practice standards.
4. Ensure service contracts to vendors are drafted to highest standards, issued, monitored and paid in time.
5. Oversee human resource functions and ensure compliance with local labor laws and other statutory requirements with regard to tax, remuneration, insurance, medical, workman’s compensation, recruitment, induction and exit records.
6. Co-set performance standards and lead the performance appraisal process for divisional staff.
7. Identify staff capacity improvement needs, recommend training for staff and update job descriptions with staff members as and when required.
8. Perform any other tasks as may be assigned from time to time.
9. Experience and/or familiarity with grants management, fundraising and proposal development.
10. Proven experience supervising, managing, mentoring and inspiring staff to excel in their duties.
11. Good communication skills and fluent command of written and spoken English, Kiswahili and Sheng.
12. Proficiency with Microsoft Office applications including MS Word, PowerPoint, Excel, Outlook etc.
13. Non-profit experience and familiarity with donor reporting, preparation of financial reports for nonprofits.
14. Commitment to continuous learning with a positive ‘can-do’ attitude.

HOW TO APPLY

Interested and qualified candidates can submit applications as ONE PDF document not exceeding 4 pages and comprising a Cover Letter and CV to https://forms.gle/HENFveqVdFdcz6HC8 by 5:00 PM (EAT) on 25th April 2025.

We thank all those who apply, but only shortlisted candidates will be contacted.

To learn more about Siasa Place and our programs, please visit our website at https://siasaplace.com/
Siasa Place is an equal opportunity employer.