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TERMS OF REFERENCE FOR EXTERNAL AUDITOR

Objectives and scope of the audit
The auditor shall examine the financial reports for the period July-June of each year for the next three (3) years unless otherwise advised.

A draft audit report should be submitted by 30th November and a final signed audit report with certified statements by 7th December each year. The financial statements for the financial year will be made available no later than 30th October following the end of the financial year. The audits should be carried out in accordance with International Standards of Auditing (ISA) and International Financial Reporting Standard (IFRS).

Core Deliverables

  1. Follow up whether salary costs debited to the project/programme are recorded throughout the duration of the year in a systemized way and examine whether the salary costs can be verified by sufficient supporting documentation.
  2. Examine whether the financial report includes a comparison, for every budget item, between the actual costs/expenditures of activities and the budgeted costs/expenditures as approved by donors for the period.
  3. Based on materiality and risk the auditor shall examine whether there is supporting documentation related to incurred costs. Regardless of materiality of the findings the auditor shall quantify the amount for costs lacking sufficient supporting documentation.
  4. Examine whether foreign exchange gains/losses are disclosed as a separate item in the financial report as well as disclosed in accordance with what is stipulated in the agreement including appendices and generally accepted accounting principles.
  5. Siasa Place’s compliance with the applicable tax legislation with regard to taxes (e.g.PAYE) and social security fees.
  6. Review if outgoing balance for the previous period is the same as incoming balance for the current period.
  7. If Siasa Place applies a modified cash basis as accounting principle, the auditor shall describe the method used and motivate whether the applied accounting principle is acceptable for this type of financial report.
  8. Verify the unspent balance at the end of the financial year against accounting records and its supporting documentation.
  9. Follow up whether Siasa Place has implemented recommendations from the previous audits reports of the program. The examination includes reviewing whether Siasa Place has implemented the action points as described in Siasa Place management response in connection with audit reports. The examination also includes reviewing whether Siasa Place has followed up the action points, in all subsequent links.
  10. The reporting shall also include a Management letter that discloses all audit findings (significant and other findings), as well as weaknesses identified during the audit process.
  11. The financial report that has been subject to the audit shall be attached to the audit reporting.
  12. The auditor shall make recommendations to address the identified findings and weaknesses.

The responsible auditor must sign the report (not just the audit firm) and shall include the title and CPA Number of the responsible auditor. If the auditor assesses that no findings or weaknesses have been identified during the audit that would result in a Management Letter, an explanation of this assessment must be disclosed in the audit report.

Measures taken by Siasa Place to address weaknesses identified in previous audits shall also be presented in the Management Letter.

Eligibility Criteria
A firm seeking to apply should be registered in Kenya and must have been in operation for at least five (5) years providing both audit and tax services. Additionally, the firm must demonstrate experience in auditing of not-for-profit entities and organizations.
The following information should be provided:

  1. Copy of certificate of incorporation/registration
  2. PIN Certificate
  3. Valid certificate of tax compliance
  4. Valid certificate of good standing from the Institute of Certified Public Accountants Kenya (ICPAK)
  5. Contacts/ profiles of three (3) clients the firm has previously worked for(at least one(1) has to be a non-profit organization.

Submission of proposals
Interested and eligible firms can submit a short outline methodology of how they would conduct the audit, a brief profile of the company which includes profile of past work done and budget via support@siasaplace.com

The last date for application will be on Friday, 28th October 2022.

SP ACHIEVEMENTS 2021

The report entails the program achievement summary realized between January through December 2021 in our journey to entrench constitutionalism by innovatively creating trusted and diverse spaces for people who love Kenya.

DEFEND RECORD YAKO

Siasa Place in partnership with FORUMCIV implemented the Defend Record Yako project aimed at improving attitudes and behaviors of right holders and duty bearers for upholding and defending human rights, democratic culture and gender equality targeting thirty wards of Kericho County between January 2020 and December 2021.

The project was able to;

Establish county, ward and social media stakeholders engagement platforms, through which youth were able to push for improved service delivery resulting in government equipping health facilities, completing stalled projects and constructing ablution blocks in 5 out of 18 schools identified.
Petitioned and influenced the county Assembly to allocate Ksh 30m for youth programs from Zero budget.
Collaborated with the county assembly legal and research department to draft Kericho youth empowerment bill 2020. The bill was introduced at the county assembly but was never discussed by the assembly.
Improved women participation in governance from 7% at the start to 21% within one year and 38% within 2 year
Influenced the county to devolve public participation from subcounty to the ward and increase budget allocation for public participation from Ksh 1,000,000 to Ksh 2.5m
capacity built and influenced youth attitudes to embrace constructive engagement leading to increase in the number of correspondence (petitions and letters) from youth to government from zero (0) at the start to 36 within two years, youth understanding the importance of public participation and lead in mobilizing colleagues to attend public participation meetings and gaining interest in governance thus initiating advocacy follow ups on projects identified during the stakeholders forums within the respective communities.
Established county youth leadership and initiated mentorship for sixteen (16) ward based youth groups to help sustain the push for youth involvement in governance and demand for government responsiveness after the project.
Initiated a campaign on the state of abolition blocks in schools. The campaign influenced the government to construct abolition blocks in five (5) out of eighteen schools. The national constituency development fund also promised to construct more from the list of schools that were in the campaign.

IMARA FELLOWSHIP

Imara Fellowship is a policy-oriented program hosted by Siasa Place (SP) in partnership with Africa Youth Leadership Forum (AYLF) and Mark Appeal Group (MA) with support from Ford Foundation. The third cohort was aimed at developing community centered dialogue and follow up mechanisms for feedback, capacity build and help young to organize themselves to participate in governance and support community initiatives to improve service delivery. As a result, the project:

DEVELOPED COMMUNITY CENTERED FOLLOW UP MECHANISMS: Trained 16 (11M & 5F) youth as county social accountability champions from 12 counties with interest in governance on the importance of public participation, strategies and avenues to engage duty bearers and supported them to identify governance issues affecting their communities, advocacy methods around the issues identified and engage responsible offices. Champions organized 55 community dialogue forums attended by 1894 people (1334M & 560F) to identify governance concerns and developed advocacy strategies including petitions and memorandums.

IMPROVED YOUTH RESPONSIVENESS TO GOVERNANCE AND ACCOUNTABILITY: Youth improved their attitude from being passive to being more engaged and taking initiative when it comes to demanding information and accountability from duty bearers.
Youth started to demand for accountability for stalled projects in their communities by submitting petitions. For example, youth in Busia petitioned the County demanding completion of ‘Asinge Market’ ‘Ngelechom’ water projects and Moloi ECED classrooms which were stalled and were completed immediately after the petition. Also demanded to be included and were incorporated in the development of Busia County Vocational Training Institutions Act 2020 and Busia County ECED Act. In Kisumu, youth petitioned the county assembly to stop double allocation of money to Kudho nursery (which was halted), account for money allocated for waste management in Railways ward (no response was given) and block area member of the county assembly from naming a public facility in his name which was successful.

DEVELOPED YOUTH INTEREST AND SKILLS IN LEADERSHIP: Created a platform for youth to grow interest, skills and career in leadership. For example Mairian Abukayo (Busia Fellow) applied and succeeded to be appointed EU-advisor on youth while also co-founded Busia Hub to promote sexual reproductive health rights, Emanuel Opiyo and Joseph Odiwuor (Kisumu Imara fellows ) initiated an organization focusing on policy. A number of youth involved also gained interest in political leadership. Emmanuel Opiyo (Kisumu), Frederick Ekaseba (Busia) and Racheal Resiato Olodidio ( Kajiado) are contesting political seats within their respective counties while others gained inspiration to further their studies in policy. For example Sheila Bore has secured an international scholarship to study policy making in America.

INCREASED PARTNERSHIPS AND COLLABORATION BETWEEN YOUTH AND DUTY BEARERS: Adopted a more collaborative approach by involving the duty bearers and other youth stakeholders in planning and implementation. For example, they involved the Department of Health to audit service delivery and they gave letters permitting the survey in fifteen (15) facilities being five (Kericho), five (Kisumu) and five (Busia). The result of the survey was adopted in the three counties and Kericho and Busia committed to implement the recommendations while Kisumu failed to commit. The recommendations were also adopted by other stakeholders who were involved where Manyatta in Kisumu held one follow up meeting on the recommendations of the report.

IMPROVED DUTY BEARERS RESPONSIVENESS: The project adopted a more collaborative and involving approach which was highly welcome among the duty bearers. For instance, the project involved the department of health in conducting customer satisfaction surveys. As a result, Kericho and Busia County adopted the report and committed to implement the recommendation even though Kisumu never committed.
The project also promoted use of correspondence including letters, petition and memorandum to engage the county instead of demonstrations. As a result, most of the county officials became more receptive and took action on the issues detailed in the correspondence. For example twelve (12) out of twenty three (23) correspondence were acted upon.

CREATED STRUCTURES FOR THE COMMUNITY TO PUSH FOR ACCOUNTABILITY: Identification and training of county accountability champions (Youth based in the counties with interest in good governance) made it easier for the community to identify governance issues, organize dialogue advocacy forums around the issues and follow ups for the agreed strategies implemented.
Through the champions, communities raised governance issues and the necessary support was organized. For example, in Kipchebor ward, Kericho county where community members were complaining that some parts of the ward were not benefiting from the ward bursary. As a result, the project used the forum to elect members from those areas hence improving their representation in the committee.

IMPROVED ADVOCACY STRATEGIES AMONG THE YOUTH WITHIN THE COUNTIES: From the training offered, youth embraced constructive engagements, collaboration and use of social media as advocacy tools to engage duty bearers to improve service delivery. Instead of demonstration, youth wrote a total of 23 correspondence (Letters, petition and memorandum). 12 out of the 23 were acted upon, organized 768 social media engagements leading to public awareness on some stalled projects and collaborating with different stakeholders to solve problems affecting communities like when Kericho and Busia adopted the customer satisfaction survey report and committed to implement the recommendations.

IMPROVED YOUTH CAPACITY TO DEMAND FOR ACCOUNTABILITY: The project helped to improve youth attitude, leadership, analytical and organizing skills which enable them demand for accountability from duty bearers. For example, the champions were able to organize 55 dialogue meetings in 12 counties through which communities identified governance issues affecting the counties and developed advocacy around them leading to drafting of 23 petitions. 12 were acted upon by duty bearers
Youth also analyzed county budgets and provided oversight on budget implementation. They observed double allocation for projects, failure to allocate money for youth programs and failure by contractors to complete work. As a result, youth were able to draft 23 petitions seeking government response on various issues and 12 were acted upon. For example youth in Kisumu petitioned the county to stop allocating money for Kudho Nursery which had received allocation in three consecutive financial years and was stopped, Busia petitioning department of water force contractor to complete a stalled project and was completed as well as Kericho petitioning the county assembly to allocate money for youth programs and Ksh 30,000,000 was allocated.

DEEPENING YOUTH INCLUSION IN DEMOCRACY

Deepening youth inclusion in democracy was a two year project implemented by Siasa Place with the financial support from Ifa with the aim of improving youth participation in governance in Kericho, Kisumu and Busia counties. The program targeted and capacity built youth stakeholders (Youth, administrators and members of the county assembly) and created platforms for engagements leading to the following result
Training of county officials created a platform for identifying issues affecting their ability to effectively deliver services and developing strategies for solving them. 265 county officials from 100 wards across 3 counties were trained on public participation with a focus on the youth. The training identified poor communication from the county to the administrators. As a result, they found a way of working together thus reducing the conflict used to be experienced before.

Improved government officials responsiveness to youth issues in that some of the government officials have started embracing engaging young people. For example Mr Okwach, chief officer office of the governor (Busia) responding to youth sending him messages on WhatsApp, four administrators in Busia, three each in Kisumu and Kericho created ward online platforms (WhatsApp) groups to facilitate engagements.

Improved youth attitude towards their involvement in governance processes. For example, youth initiated advocacy follow up meetings with the respective government officials on the progress towards the governance issues identified during the public baraza with Kericho organizing six (6) while Busia and Kisumu organizing three each.

Increase engagement between youth and administrators. Internal project evaluation reported ten (10) youth having visited the administrators’ offices to engage them on governance issues affecting them within the ward after the baraza. They include ward and village administrators in Nambale (Busia county) reported to have received three (3) and four (4) youth to consult on youth issues after the baraza respectively while the administrator in Nyakach East Kisumu county received three (3). They indicated that youth had never visited their offices to engage them before.

WOMEN AT WEB

Women@Web is an ongoing women digital literacy program developed to respond to increase in online violence against women and girls globally and especially during the emergence of COVID-19. The period also experienced increased internet penetration leading to online harassment, cyber bullying among others.
A survey conducted among the 200 women attending Women@Web workshops showed that 60% had experienced online harassment. 90% believed women needed more digital training, and that more than 90% believed women were particularly vulnerable online and recommended the need for a collective sustained effort from individuals, corporations, and governments to create awareness and social media companies need to take proactive measures to ensure their spaces do not enable these acts.

To improve the situation, Siasa Place in response managed to:

  1. Created an online safe space for women to be capacity built, share their experience and get support.
  2. Developed digital literacy handbook to help create awareness on how to use the spaces.
  3. Initiated an online campaign against violence against women.
CONVENING YOUTH SERVING ORGANIZATION

The Youth Serving Organizations Consortium is a network of youth groups, youth focused and youth serving organizations working both nationally and at community level. The consortium seeks to unify the diverse youth voices through strategic collaboration and partnerships with different stakeholders to ensure meaningful and inclusive youth participation in development processes. Siasa Place convened the platform for the third year since inception.

In 2021, the platform realized a number of things including;

  1. Drafted organizational operation procedure and signed a memorandum of understanding on its operationalization by fifteen out of twenty two members.
  2. Identified individual members capacity gap and organized training on monitoring and evaluation and financial management which were identified by the assessment
  3. Collaborated and initiated a campaign on youth agriculture and food systems in Kenya during the international youth week.
  4. Developed the organization’s strategic plan (in progress).
  5. Established a collaboration with the senate to review the bills being discussed by the house.
  6. Increased the network membership from ten in 2020 to 22 in 2021.
SIASA WEDNESDAY

Siasa Wednesday (#Siasawednesday) is a weekly online program aimed at creating youth friendly platforms for awareness creation and engagement in politics and governance of the country. In 2021, the organization organized thirty three (33) online discussions on current issues affecting the youth. The organization also ventured into TikTok. The matrix represent online performance:

Platform likes  Retweet/Shares Comment  Impressions  Following 
Twitter  792 673 127 54,655 18,144
Facebook 8,289 746 88,537 8,845
Instagram  996 121 57 18,211 1,290
Tiktok 444 31 40 17,268 98
Total 10,521 1,571 227 178,671 28,377

 

ROOTING YOUTH INCLUSION IN THE KENYA DEMOCRATIZATION PROCESS

Rooting youth inclusion in the Kenyan democratization process was a six (6) months project (January-June 2021) implemented in collaboration between Siasa Place (SP) a youth-led organization and the National Youth Bunge Association (NYBA) with financial support from USAID seeking to increase youth engagement in political governance processes to strengthen Kenyan democracy. The project managed to:
The project established partnerships with the National government through the national youth council and County government through the youth department of County government of Kisumu, eleven (11) political parties through the youth wing of parties, twenty county-based youth serving organizations from eight counties representing the former Kenyan provinces.
Developed and adopted a collective youth voice on what constitutes a reform agenda and developed a plan of action towards solving the identified issues as was identified by the status of youth governance report.
Partnership and established with the youth wing of eleven political parties. Four (4) including KANU, ANC, NARK-Kenya and FORD Kenya out of the eleven (11)signed a memorandum of understanding to have a long term working relationship that would see Siasa Place help in capacity building their youth wing
Improved working relationship among county based youth organizations. As a result, the youth organizations that were part of the program also mobilized others within the counties to initiate advocacy follow up on the governance concerns that were identified by the project. By the end of the project, twelve (12) advocacy follow up had been initiated
Created a dialogue platform for youth concerns. For instance, Ajenda Kenya (Mombasa) have organized two meetings with the university students to advocate for amendment of university Act 2016 since the law was limiting students right to participate, National Youth Bunge Association (Muranga chapter) organized one meeting with the county officials on the need to increase money for public participation. Other organizations are also supporting the implementation of the report. A case in point is MUHURI (Mombasa) partnering with Ajenda Kenya to organize the meeting for the students towards amendment of the bill.
Improved youth capacity, attitude and strategies in dealing with youth governance concerns leading to thirteen (13) dialogue meetings organized by county based youth organizations with Mombasa, Nairobi and Muranga county holding three (3) each, Kisumu (2) while Uasin Gishu held one (1) dialogue meeting with respective duty bearers to push for the implementation of the recommendations of the status of youth governance report. The organizations have also increased the number of county based youth organizations working on the concerns recommended by the status of youth governance report. Mandera and Makueni however never posted any progress towards pushing for the implementation of the report as they had leadership challenges

Created neutral platforms for awareness creation and youth engagement in politics and governance decision making. As a result, organized physical forums attended by 375 and online attended by 17,937,637 as detailed in the matrix.

 

Improved youth organizations capacity to operate. Status of youth governance report identified the need for mentorship and Siasa place initiated the mentorship of seven youth organizations including National Youth Bunge Association (National organization),Kericho Youth Network (Kericho County),Busia Steering Committee (Busia County),Youth Serving Organizations Consortium, County Social Accountability Champions (12 counties),Maono Africa (Based in Nairobi) and Badili Africa (Hosted at Siasa Place and work on Women Issues within Nairobi). NYBA progress over the period is presented on the matrix:

 

Month

Jan 2021 Feb 2021 March 2021 April 2021 May 2021 June 
Facebook With admin  but dormant 

Had 45k followers

With admin  but dormant

Identified people to be trained  

Started  training of admin and  started  posting Started  sharing  videos

Developed social media plan 

Hosted  Facebook live  

Started implementing the plan

Consistently following the plan

Presence grow to 46.7k

Twitter Account  without  admin Account  without  admin

Identified people to be trained

Open new  account and  started  posting Posting  videos

Gained 11  followers

Implement social media plan 

Post every week to increase presence 

Posting  videos

Gained 29 followers

Program  planning and  implementation Collective  planning     of  all activities Collective  planning of all  activities Giving full  responsibility  for specific  activities Giving full  responsibility  for specific  activities Giving full  responsibility for  specific activities Giving full  responsibility for  specific activities
County NYBA 5 incorporated into monthly mentorship

Trained on activity reporting 

5 are assigned role in reporting with support from SP Some from the 5 given a report rewriting  The trainees are given activity to report  The trainees are given activity to report  The trainees are given activity to report 

 

ED – Nerima Wako SELECTED IN UNDP YOUTH SOUNDING BOARD

The UNDP Youth sounding board is a diverse and all-inclusive entity created by United Nations Development Program (UNDP) in consultation with the Ministry of ICT and Youth Affairs, to enhance youth-sensitive programming and promote youth development agenda in Kenya.
Nerima’s appointment will contribute towards prioritization of what the ministry of youth will plan and implement.

TERMS OF REFERENCE FOR PROGRAM OFFICER M&E

Siasa Place is an NGO formed in 2015 that aims to create an enabling environment for youth mainstreaming into our body politic. We at Siasa Place believe in the active participation of ordinary citizens, in an inclusive platform for young people willing to voice their concerns and ideas and if needed to lead, and in educating people on the functions and processes of government and the responsibility of the voters in holding that government accountable.

Job Overview/Summary:
The Program Officer, M&E will be responsible for design and implementation of M&E plan, conducting project needs assessments, conducting ongoing M&E, managing project data, ensuring data is used to inform project plans, and reporting.

Main duties and responsibilities:

The Monitoring and Evaluation (M&E Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation, research, and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project. He/she will also provide technical assistance to the implementing agencies, particularly in relation to monitoring, reporting and governance issues.

Specific duties:
Ongoing project M&E
• Establish a coordinated M&E system in line with the SP strategic plan:
• Generate data collection tools to monitor achievement of outputs, outcomes, and objectives and key assumptions outlined in the project logframe in consultation with key project staff and subject matter experts as appropriate.
• Develop internal excel database to support efficient, accurate data management, reporting and data analysis.
• Ensure consistent use of data collection and reporting tools by key project staff and; monitor data quality and follow-up on issues identified.
• Lead annual evaluation in consultation with key project staff
• Inform the SP Executive Director to any necessary target amendments or changes to M&E plan or tools in a timely manner.
• Facilitate periodic data analysis and action planning meetings to ensure project is on track and support provision of data-driven technical services. Track all project outputs, outcomes and objectives against targets.
• Ensure all internal M&E activities are consistent with SP cooperative agreements with development partners.

Reporting
• Develop annual evaluation report and present findings of the same
• Develop quality, accurate semi-annual reports in cooperation with the SP Executive Director
• Develop/provide input into updates for other stakeholders as requested by the Executive Director.

M&E Capacity Building Support
• Support the colleagues in the development of an M&E capacity development workplan
• Collaborate to provide technical advice and training in areas of expertise including but not limited to data management in accordance with the work plan.
• Support development of M&E resources in accordance with workplan and in collaboration with colleagues.

Assist in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
• Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Develop the overall framework, for project M&E, for example mid-term project review, impact assessment, final evaluation, develop project Performance Monitoring Plan with relevant data collection systems.
• Review the quality of existing data in the project subject areas, the methods of collecting it, and the degree to which it will provide good baseline statistics for impact evaluation.
• Develop baseline data for each project component and for all project indicators.
• With collaborating partners, review their existing approaches and management information systems and agree on any required changes, support and resources.
• Develop a plan for project-related capacity-building on M&E and for any computer-based support that may be required.
• Organize and undertake training with collaborating partners on M&E as required.

Implementation of M&E and coordination:
• Collect data on a regular basis to measure achievement against the performance indicators.
• Check data quality with partners.
• Maintain and administer the M&E database; analyse and aggregate findings.
• Support project progress reporting, project mid-term review and final evaluation.
• Identify areas where technical support to project partners is required. Organize refresher training on M&E for partners as required.
• Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the supervisor on improving project performance using M&E findings.

Communication:
• Produce reports on M&E findings and prepare presentations based on M&E data as required.
• Provide the Project Manager with management information she/he may require.
• Check that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussions to fill any gap.
• Write multiple focused needs assessments creating supportive literature reviews and suggesting and/or refining themes, learning objectives, and agendas
• Assist in preparation of grant template documents for upcoming grant development needs
• Coordinate and review and finalize, grant submission sections according to supporter’s grant portal requirements, including grant summaries, letters of request, etc.
• Perform other duties as may be assigned by the Project Manager and the Executive Director
• Analyze activity outcomes data to identify educational uptake and unmet educational needs and gaps

Qualifications requirements:

Education: First level university degree in statistics, demographics, public policy, international development, economics, or related field. Advanced certificate in M&E, statistics or economics preferred.

Experience:
• Minimum of three (3) years of professional experience in an M&E position responsible for implementing M&E activities of development projects.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Experience in planning and managing surveys.
• Experience in developing and refining data collection tools.
• Experience with data quality assessments and oversight.
• Experience in managing and providing training to partners and target beneficiaries.
• Ability to facilitate and serve as project liaison for externally-managed evaluations.
• Strong proficiency Microsoft Office Suite required (Word, Excel, and Power Point)
• Expertise researching, compiling, and analyzing
Languages: Excellent written and spoken command of English.

Competencies:

• Good knowledge of programme implementation, monitoring and evaluation techniques and practices.
• Familiarity with impact assessment an advantage
• Good knowledge and experience regarding gender mainstreaming.
• Good moderation, facilitation and training skills.
• Demonstrated ability to liaise and negotiate with government and social partners.
• Ability to perform a variety of conceptual analyses required for the formulation, administration and evaluation of projects.
• Excellent analytical skills.
• Ability to work in a team and good interpersonal skills.
• Good computer applications skills.
• Good organizational skills.
• Ability to deal with people with tact and diplomacy.
• Ability to work independently with a minimum of supervision.
• Ability to work under time pressure and meet deadlines.
• Ability to work in diversified environments.

 

Interested individuals to send their resume and a 500 max word cover letter via support@siasaplace.com with the email subject of ‘Program Officer M&E’ by 10th October 2022.

Siasa Place is an equal opportunity employer and charges no fee in the recruiting process.
Only shortlisted candidates will be contacted.

 

TERMS OF REFERENCE FOR FINANCE INTERN POSITION

Siasa Place (SP) is a youth Non-governmental Organization (NGO), established in 2015 that specializes in working with youth and building institutional structures that support youth. Since its inception, SP has focused on youth expertise in policy review, participation in decision making processes including budget processes, and trained youth on policy making both at the national and county level, to improve and increase accountability.

Terms of Reference for Finance Intern Role

We are looking for a self-motivated and talented individual to fill the finance intern position. The individual must be based in Nairobi Kenya.

Roles and Responsibilities:

  • Assist in maintaining petty cash.
  • Assist in posting of journals on QuickBooks.
  • Prepare payment vouchers for all petty cash transactions.
  • Assist in filing all finance & administration documents.
  • Provide administrative and logistical support to program staff..
  • Assist with review and verification of support documentation submitted by project staff.
  • Provide organizational support to preparation, implementation
  • Assist with preparation of donor financial reports in line with donor reporting requirements.

Competence, Skills and Attributes

  • Bachelor’s degree in Commerce, Finance or Accounting, Economics or other relevant field.
  • Outstanding written and verbal communication skills.
  • Must be able to multitask and work well under pressure.
  • Excellent organizational and leadership abilities.
  • Detail oriented.
  • Must have basic knowledge of accounting software such as QuickBooks.
  • Must have basic knowledge of finance and accounting principles.
  • Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor.

Benefits

  • Shadowing, mentoring & training with the Finance Manager.
  • Hands-on application of financial principles in a fast paced working environment.
  • Occasionally attend networking events.
  • Stipend available.

Interested individuals to send their resume and a 500 max word cover letter via support@siasaplace.com with the email subject of ‘Finance Intern Application’ by 14th February 2022.

Siasa Place is an equal opportunity employer and charges no fee in the recruiting process.

Only shortlisted candidates will be contacted.

 

Terms of Reference for Communications Officer Position

Siasa Place (SP) is a youth Non-governmental Organization (NGO), established in 2015 that specializes in working with youth and building institutional structures that support youth. Since its inception, SP has focused on youth expertise in policy review, participation in decision making processes including budget processes, and trained youth on policy making both at the national and county level, to improve and increase accountability.

Terms of Reference for Communications Officer Position

We are looking for a self-motivated and talented communications officer to lead our communications department. In this position, you will be in charge of producing high-quality content that engages our members, followers and builds brand recognition.

The main duties will also include creating informative content, press releases, articles, and media opportunities to share our organization’s brand.

The ideal candidate will be an excellent communicator, with brilliant presentation, organizational skills and will be based in Nairobi, Kenya.

Roles and Responsibilities:

  • Create informative and interesting press releases, press kits, newsletters, and related marketing materials.
  • Develop and implement effective communication strategies that build brand awareness.
  • Provide design and direction for collateral, web, product packaging, and other visual communications media for Siasa Place.
  • Help promote uniformity and consistency of brand. 
  • Prepare detailed media and field activity reports.
  • Plan and manage the design, content, and production of all communications materials.
  • Work with different organizational departments (Programs Team, Executive Director Office and External Suppliers) to generate new ideas and strategies.
  • Supervise projects to guarantee all content is publication-ready.
  • Create communication and marketing strategies for new programs, launches and events.
  • Plan, manage and streamline Siasa Place membership.
  • Explore and grow our social media channels.
  • Respond to communication-related issues in a timely manner.
  • Identify brand building areas.
  • Create and/or edit multimedia content including videos, animations, and info graphics for the website, social media, quarterly newsletters (print and/ or online), and other appropriate outlets.
  • Overseeing the branding of all written, printed and drawn materials to ensure they match with the organization’s communication policy. 
  • Coordinate the appearance of all organizations print and electronic materials.

Qualifications, Skills and Experience

  • Bachelor’s degree in communications, journalism, public relations or relevant field.
  • A minimum of 3 years’ experience in a similar role.
  • Proven experience creating targeted content is advantageous.
  • Strong knowledge of communication practices and techniques.
  • Outstanding written and verbal communication skills.
  • Must be able to multitask and work well under pressure.
  • Excellent organizational and leadership abilities.
  • Detail oriented.
  • Must have some knowledge of design software (Adobe Illustrator, Photoshop, Premier, InDesign).

Interested individuals to send their profile and a 500 max word cover letter via support@siasaplace.com with the email subject of ‘ Communications Officer Application’ by 14th February 2022.

Siasa Place is an equal opportunity employer and charges no fee in the recruiting process.

Only shortlisted candidates will be contacted.

 

TERMS OF REFERENCE FOR FINANCIAL AUDIT OF DEFEND RECORD YAKO PROJECT

Introduction

Siasa Place (SP) is a youth Non-governmental Organization (NGO), established in 2015 that specializes in working with youth and building institutional structures that support youth. Since its inception,  SP has focused on youth expertise in policy review,  participation in decision making processes including budget processes, and trained youth on policy making both at the national and county level, to improve and increase accountability.

Project Background

Defend Record Yako is a project aimed at capacity building youth to gain awareness on the  tools and methods  through which they can organize around public participation in governance and establish a working relationship with leaders to create an enabling environment for effective engagement between youth and County leaders.

Siasa Place wishes to engage an auditor to examine the finances of the Defend Record Yako project, as is stipulated in the agreement between Siasa Place and ForumCiv. The audit is to be carried out in accordance with the International Standards on Auditing (ISA) issued by the International Auditing and Assurance Standards Board (IAASB).

Objectives and scope of the audit 

The auditor shall examine the financial reports for the period January-December 2021 submitted to ForumCiv by Siasa Place and to express an audit opinion according to ISA 800/805 on whether the financial reporting regarding the Defend Record Yako project submitted to ForumCiv is in accordance with Siasa Place’s accounting, established budget and ForumCiv’s instructions for financial reporting as stipulated in the agreement including appendix between ForumCiv and Siasa Place.

Core Deliverables

  1. Follow up whether salary costs debited to the project/programme are recorded throughout the duration of the year in a systemized way and examine whether the salary costs can be verified by sufficient supporting documentation. 
  2. Examine whether the financial report includes a comparison, for every budget item, between the actual costs/expenditures of activities and the budgeted costs/expenditures as approved by ForumCiv for the period. 
  3. Based on materiality and risk the auditor shall examine whether there is supporting documentation related to incurred costs. Regardless of materiality of the findings the auditor shall quantify the amount for costs lacking sufficient supporting documentation. 
  4. Examine whether foreign exchange gains/losses are disclosed as a separate item in the financial report as well as disclosed in accordance with what is stipulated in the agreement including appendices and generally accepted accounting principles. 
  5. Siasa Place’s compliance with the applicable tax legislation with regard to taxes (e.g. PAYE) and social security fees.
  6.  Review if outgoing balance for the previous period is the same as incoming balance for the current period.
  7.  If Siasa Place applies a modified cash basis as accounting principle, the auditor shall describe the method used and motivate whether the applied accounting principle is acceptable for this type of financial report. 
  8. Verify the unspent balance at the end of the financial year against accounting records and its supporting documentation. 
  9. Verify the unspent balance that shall be repaid to ForumCiv in the final report of the last agreement year.
  10. Follow up whether Siasa Place has implemented recommendations from the previous audits reports of the program. The examination includes reviewing whether Siasa Place has implemented the action points as described in Siasa Place management response that has been submitted to ForumCiv in connection with audit reports. The examination also includes reviewing whether Siasa Place has followed up the action points, in all subsequent links. 
  11. The reporting shall also include a Management letter that discloses all audit findings (significant and other findings), as well as weaknesses identified during the audit process. 
  12. The financial report that has been subject to the audit shall be attached to the audit reporting. 
  13. The auditor shall make recommendations to address the identified findings and weaknesses.

The responsible auditor must sign the report (not just the audit firm) and shall include the title and CPA Number of the responsible auditor. If the auditor assesses that no findings or weaknesses have been identified during the audit that would result in a Management Letter, an explanation of this assessment must be disclosed in the audit report.

Measures taken by Siasa Place to address weaknesses identified in previous audits shall also be presented in the Management Letter. 

Eligibility Criteria

A firm seeking to apply should be registered in Kenya and must have been in operation for at least five (5) years providing both audit and tax services. Additionally, the firm must demonstrate experience in auditing of not-for-profit entities and organizations.

The following information should be provided:  

  1. Copy of certificate of incorporation/registration  
  2. PIN Certificate 
  3. Valid certificate of tax compliance  
  4. Valid certificate of good standing from the Institute of Certified Public Accountants Kenya (ICPAK)

Submission of proposals

Interested and eligible firms can submit a short outline methodology of how they would conduct the audit, a brief profile of the company which includes profile of past work done and budget via support@siasaplace.com

The last date for application will be on Thursday 20th January 2022, 12pm EAT

TERMS OF REFERENCE FOR THE END OF PROJECT EVALUATION BY EXTERNAL CONSULTANT

ABOUT SIASA PLACE 

Siasa Place (SP) is a youth-led non-governmental organization (NGO), established in 2015 that specializes in working with youth and building institutional structures that support youth. Since its inception,  SP has focused on youth expertise in policy review,  participation in decision making processes including the budget process, and trained youths on policy making both at the national and county level, to improve and increase accountability.

PROJECT BACKGROUND

DEFEND RECORD YAKO is a pilot project being implemented in Kericho County between January 2020 and December 2021 and targeting youth through their organizations and members of the county assembly. The project aims to capacity build youth to gain awareness on the  tools and methods  through which they can organize around public participation in governance and establish a working relationship with the leaders to create an enabling environment for effective engagement between youth and County leaders.

The main problem is the lackluster way in which the constitutional right to participate in decision-making and governance are implemented on the ground by duty bearers. Public engagement is reduced to tokenism and mere checking of boxes contrary to the spirit of the constitution which demands that government had to work with the people to maintain quality of service delivery. As a result youth priorities are not taken into consideration during key development decision making processes like development of County Integrated Development Plan (CIDP) and Annual Development Plan (ADP) making youth disillusioned and disengaged because they feel that they are not listened to and their needs are not met. As a result, failure in governance is often characterized by corruption and mismanagement of public funds. This has resulted in mismatched priorities between county and community, conflict of ideas, lack of community ownership, translated to lack of accountability on initiatives, which leads to failed projects. 

It is in this regard that Siasa Place is proposed to create a social accountability structure through which youth can engage the duty bearers in good governance. The project trained youth group leaders who  became social accountability champions on the structure of devolution, roles of leaders and necessary laws to enable them participate effectively in governance, organize community engagements and dialogue meetings to facilitate information sharing, conduct personal development training for the leaders and initiate performance tracking for the members of the county assembly. The project also engaged with county officials and built a collaborative working relationship between duty bearers and right holders. The project  adopted a combination of both traditional media and social media as tools for advocacy. For instance, the project incorporates social media conversations, as well as use of creative messaging for awareness creation and update issues that youth are discussing and seeking response from the duty bearers in addition to the use of physical meetings. 

1.1  Youth leaders training: The training aimed at capacity building the county leaders personal leadership development and also to introduce the project to the County, and further seek collaboration with other partners involved in similar projects. This session will be an opportunity to educate on the importance of youth inclusion, as well as capacity build leaders to often engage young people in their processes and how. The objective of the meeting is to invite other stakeholders to support SP during project implementation.

1.2 Community barazas cum stakeholders dialogue forums: These are grassroots meetings held within communities to educate youth on the importance of participating in decision making, available opportunities for participation, structure of governance, tools and methods that they can use to address issues of concern.   The proposed project uses education to promote issue-based political mobilization, specifically promoting participation, utilizing non-traditional avenues such as digital platforms that give voice to youth, counter divisive narratives to facilitate civic education and engagement. The activity is set to enhance a network of youth influencers, looking at collaboration with duty bearers through dialogue forums. These forums will educate on understanding their rights, to demand those rights and to hold leaders accountable, roles of officers and securing those rights. A youth steering group will also be formed, to be the social accountability group, to build a collaborative partnership between leadership and the community.

1.3 Youth leaders strategy review meetings: The project  supports  youth stakeholders meetings based on the advocacy gaps identified during the follow up meetings. The meeting was aimed at facilitating information sharing, learning and planning on  advocacy follow ups and further engagements between the stakeholders. The platform provided youth with the opportunity to exchange ideas with their colleagues and other leaders on how they can organize better and tackle challenges that they may face.

1.4 Online/Media engagements and radio: Hosting monthly engagements on Chapter 6, and the characteristics of a good leader, and linking it to leaders in the community as well. Call to action will involve people submitting stories of ordinary people they would like to highlight for having good character e.g. a waitress recently returning 60,000 shillings she found in a restaurant. The media engagement is to highlight young officials who are performing well in the County. This will in turn boost their visibility which will support their political career, improving their prospects for re-election. 

1.5 Exit meeting: Organize one meeting for the people who have participated in the project as we end the project and hand over most of the things that they will need to follow through.

1.6  Youth leaders, women chama leaders and youth group social media administrators training : Map and identify social media administrators, train and support them to organize awareness creation and initiate dialogue to influence governance.

1.7  Advocacy training for elected ward based committee members on the right way forward: Based on the monitoring and evaluation report, most of the committee members did not have the capacity to initiate and sustain follow ups hence they were  trained on how to organize dialogue advocacy 

 1.8 Mentorship for youth group  leaders on management:The project organized a one day  management training  for  youth group leaders to provide support to the ward advocacy  committee  members during their follow up process to ensure consistency  and sustainability in advocacy follow ups. 

1.9 Ward based advocacy follow up meetings on identified governance concerns: The project is proposing to support  a total 12 advocacy follow up meetings organized by the committee  and attended by 30 people (⅔ gender representation) and also aired live on social media.

2.1 Training workshop with county officials: The training aimed at capacity building the county leaders personal leadership development and also to introduce the project to the County, and further seek collaboration with other partners involved in similar projects. This session was aimed at creating  opportunities to educate on the importance of youth inclusion, as well as capacity to build leaders to often engage young people in their processes and how. The objective of the meeting is to invite other stakeholders to support SP during project implementation.

2.2 Monitoring leaders performance: After training the youth on the role of different duty bearers, tools will be developed to monitor their performance based on their prescribed role in the constitution during the community barazas. 

EVALUATION  PURPOSE AND OBJECTIVES: 

The objective and purpose of this evaluation is to generate information that will assist the project management team to determine the level of success, identify weakness and recommend improvement for project efficiency and effectiveness towards the achievement of its goals and objectives. Specifically, this evaluation aims to:

  1. Determine the relevancy of the interventions, lessons learned, track key outcomes and impacts related to the different project components, assessing whether the objectives, aims and goals were achieved
  2. Determine the prudency in resource utilization (Value for money)
  3. Demonstrate that programme efforts have had a measurable impact on expected outcomes and have been implemented effectively. 
  4. Assess gaps and opportunities including approach used in execution.
  5. Assess the impact of the project to the beneficiary community 

SPECIFIC TASKS OF THE CONSULTANCY

Under the general guidance of the Executive Director and direct supervision of the program officer and other key colleagues, the Consultant will be responsible for developing evaluation tools, administering the tools and generating the report.

In particular he/she will;

  1. Develop and administer tools for evaluation 
  2. Provide expert guidance to the entire evaluation process 
  3. Conduct an analysis of the data collected and generate a report of the findings

CORE DELIVERABLES

  1. Inception brief inclusive of proposed methodology and proposed work plan.
  2. First draft shared before validation and thereafter incorporates inputs from the validation. 
  3. A final and comprehensive evaluation report
  4. A PowerPoint presentation of the findings

QUALIFICATION AND COMPETENCIES REQUIRED

Interested consultant(s) should have expertise in the following areas:

  1. Extensive knowledge in project management, monitoring and evaluation.
  2. Proven wealth of previous experiences in evaluation work with written recommendation letters & recommender’s contacts.
  3. At least three years of knowledge and experience in practical program evaluation in either governance, public participation  and  devolution
  4. Good understanding of public participation with demonstrated practical working experience around the same.
  5. Excellent drafting ability (English) and analytical skills. Good communication skills in English. Kiswahili is an added advantage
  6. Ability to meet deadlines.
  7. Must possess at least a degree in Social Sciences, Development Studies, Public/government Economics.

SUBMISSION OF PROPOSALS

Interested and eligible applicants can submit a short outline methodology of how they would conduct the evaluation, both on a theoretical and practical basis (not more than 2 pages), proposed work plan, detailed CVs of lead consultant and a link of your past work on a similar task via support@siasaplace.com

The last date for application will be on 16th December 2021  and thereafter one week within which the elevation will be done.

Please note the following:

  • Subject to donor approval and funding.
  • Consultant will be required in Kericho between 21st to 23rd Dec 2021
  • Consultant to be available between 20th to 31st Dec 2021.

PEOPLE AND POLITICS By – OMAO KIMONGE

I strongly believe that the March 2018 handshake that heralded the Building Bridges Initiative has brought more divisions than a unity of purpose that it was initially meant to bring. The opponents and proponents of the report are in a constant push and pull trying to woo their supporters onto their side. This  Initiative was aimed at stabilizing the body politics to underpin sustainable development and also eradicate poverty. We all welcomed the handshake because the country had reeled under the perennial cycle of post-election violence. We also believed the BBI reform process was a sure pathway to the promised land of political stability and the United Nations Development Goals. However, reading the body language of the political elite in the country makes me have a second thought regarding the referendum call. Having read the Building Bridges Initiative report, there are quite a good number of loose ends in the proposals and a reason as to why Kenyans should give it a wide berth in the upcoming plebiscite if at all it will materialize.

Foremost, the Building Bridges Initiative is illegal and unconstitutional. Our constitution gives two clear pathways to its amendment -a parliamentary way and also the popular initiative. Any amendments to the constitution emanating from the three arms of government must go through the legislature while those from the people must be people-driven. Proposals in the BBI  emanated from the Executive and thus must go the parliamentary way. This has not been the case, public resources have been used to push the BBI agenda without a proper budget for the same. This is in contravention of the Public Finance Management Act(2012). Our leaders have misled us on this and I suggest that any elected leader in support of the BBI must not be re-elected in next year’s general elections. In the social contract theory, philosophers such as Thomas Hobbes, John Locke, and Jean Jacques Rousseau challenged feudal absolutism. Their common argument was that since the inhabitants of a polity could not exercise direct authority over themselves, they ceded such authority to a sovereign. The sovereign had to rule for the benefit of the masses’ failure to which the inhabitants could withdraw such power. As Kenyan citizens, we have a five-year social contract with our elected representatives and those who are working contrary to our expectations must face the electoral wrath in next year’s elections.

Secondly, the call for the constitutional amendment is ill-timed. It comes at a time when the country is facing Covid-19 that has ravaged our economy. Many Kenyans are currently hanging from tight economic ropes. The mainstream media highlighted a story of a woman who boiled stones to pacify her hungry children. We have further read about the thousands of children who have been sent away from children’s homes because such homes can no longer support them. Hundreds of thousands of Kenyans go without food on a daily basis and none is ready to address this pertinent issue. Kenyans are just sick, they are not only sick but also tired of the government of the day. I suppose there should be an amendment to reduce the size of the government and redirect the savings to other starved but important sectors of the economy like health and education. This is because a referendum is not a priority at the moment. Just like the 2005 referendum, this year’s referendum will be a test-run for next year’s presidential elections and whoever has his way will ride on the momentum to the general election.

Third, the reform agenda has been hijacked and is under the control of politicians who to me are driving their self-interests at the expense of the citizenry. The drafters of the BBI report were political appointees who served the interests of their masters. These drafters were keen to appease every conceivable group so that they could induce such groups to support the document. The youth were promised a national youth commission to address their challenges. There could also be a seven-year tax holiday for youth-owned businesses. Counties could receive up to 35 percent of the sharable revenue from the national exchequer. There is also a proposition of ward development to cater to the development agenda at the ward level. All these are just ploys to hoodwink the masses to support a report that is unnecessary. We have the ministries of Youth, culture, and sports both at the national and county levels, what challenges will the youth commission solve that the aforementioned ministries haven’t solved? The addition of national revenue to the counties is welcome, but how sure are we that these resources won’t be squandered, ours is a history littered with unsolved cases of corruption and millions of lost dollars. The endemic graft is rotting in every sector of the economy with realms of newspaper columns, hashtags in political speeches, and presidential speeches devoted to the topic.

The report also proposes the creation of the office of the Judiciary Ombudsman to police the judiciary. This is wrong because the judiciary is an independent wing of the government. Giving the president powers to appoint the judiciary ombudsman will thus weaken this important wing of the government. The main reason for coming up with the BBI was to actually look for an everlasting solution to the cyclic chaos after every electioneering period. How does the Judiciary Ombudsman come in? I have further failed to understand the nexus between the “reggae” and a sense of everlasting peace. The proponents of this report have been telling Kenyans how no one can stop the reggae. The makers of the Titanic ship that capsized on the 14th day of April 1912 had shown off that no one could sink that ship including GOD. Eventually, the ship sank killing over 2000 passengers on board. Kenyans must say NO to the BBI proposals which are a new cash cow to the political elites.

By:OMAO KIMONGE

RESEARCH AND POLICY ANALYST.

CENTRE FOR RESEARCH AND CONSULTANCY

 

Redefining Self Love – By MARILYN GLORIA ODONGO

What is self-love? Do I particularly love myself? These are some of the many questions that arise in people’s minds when they have a feeling of disconnection with themselves. In addition to that, they are caught up in a cycle of unlocking their self-worth but it remains futile for quite a while. Much to my dismay, it is also a popular search according to Google Trends, with the searches rooting down for information on how to practice it and make it your daily routine. Talking about routine, is there really an end goal to self-love or is it a daily task to keep me happy and content with who I am? I believe there is, it can be an extended-expression of yourself but with a lot of emphasis on your values, what you stand for, and love that you have decided on being just that or however more, you feel best.

The art of not loving yourself places you on one of the records of the climbing statistics on behavioral disorders. Poor self-image arising out of not accepting and loving yourself as you are enhances the chances of you being diagnosed with Borderline Personality Disorder (BPD). This is a mental health condition that greatly affects your mood, behavior, and self-image. It is a cluster B personality disorder that affects a person’s emotional functioning and can lead to behaviors that others see as extreme or irrational. The above clarification leads me back to my definition of self-love, it also involves being at peace with your relationship with others and choosing to value those who are there for us. Self-love borders on a lot about our past, present, and even future, it is the bane of our existence.

Why the name Borderline though? Clinicians thought of the person diagnosed with this disorder as one on the border between having neurosis, an anxiety disorder, and psychosis, which is loss of contact with reality. This condition is characterized by feelings of dissociating yourself from others, stress-related paranoid thoughts, chronic feelings of emptiness, a series of intense emotions such as anger, low moods, impulsive behavior in terms of excessive spending of money, drug and substance abuse, instability in your relationship with others and lastly poor self-image in values and career plans.

It is really painful that one has to go through all this, what could be the triggers? Is it societal or individually based? It could be both. I figured it would be pointless to recoin and redefine the true meaning of self-love and what works best, without getting to the root cause. Society at large has a great task ahead in reigniting the true spark of self-love in each individual. Three main factors have been analyzed to be the causes of Borderline  Personality Disorder. The first one being genetic factors, this could be attributable to cases where an immediate relative has had a mental health condition such as bipolar, depression, substance use disorder, or even antisocial personality disorder. Secondly, the individual’s environmental factors, how was the person brought up? Who was around him or her? What were the values instilled? How did they deal with losses or even sadness while still young? The individual could have been a victim of maltreatment, conflicts, abuse, and abandonment that could have been a thorn in his or her development and even emotional formation. Lastly, neurological factors have been well elaborated in medical records.

Someone would ask, “So what is the way forward, what are the solutions available?” There are a variety of treatments that have been described to help individuals with this disorder. First of all, is the cognitive behavioral therapy that involves working with a therapist closely in order to see and think things differently. Second, is a dialectical behavioral therapy that deals with a combination of both physical and meditative methods that enable an individual to regulate his or her emotions in a better way. Third, mobilization-based therapy, which is a talk therapy that helps people identify their own thoughts. Fourth, schema-focused therapy reframes how the person views themselves. Fifth, the transference focused psychotherapy that aims to develop a relationship with a therapist and thus there is an understanding of your emotions and interpersonal difficulties and lastly a systems training for emotional predictability and problem solving, which is a group therapy that is led by a social worker meant to supplement other forms of treatment.

I hope and pray that self-love shall become a moment of rest, a moment of unlimited joy, and a lifetime assurance of one wanting the very best for themselves. I want to be part of a community that voices self-love and works to ensure that each person is at peace with themselves.

By: MARILYN GLORIA ODONGO

Call for Communications Intern

Position Title: Communications Intern
Date to Begin: 6th September 2021
Supervised by: Communications Officer
Purpose of Position: To assist the communication team
Time Commitment: 10-20 hours per week
Closing date for applications: 29th August 2021
Location: Nairobi and remote working
Duration: 4 Months

About Siasa Place

Siasa Place is an NGO registered in 2015, based in Kenya, which is centered on engaging young people who normally shy away from politics. We recognize the importance of people’s participation not just in electoral processes but in accountable governance as well and the fact that good politics results in good policies.

Role Description

This role requires an energetic, dedicated and detail-oriented person who can manage multiple tasks. This individual is a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities. Depending on skill set, this individual will assist with communications tasks including, but not limited to: writing and editing, photo and video production and editing, web and social media analytics, social media content, graphic design, media relations, digital asset management, event coordination and other communications and administrative support tasks as assigned. Ideal candidates will be energetic, inventive, hard-working, social media and web-savvy, self-driven and brimming with ideas about creative ways to engage audiences in the organization’s mission.

While assisting with a wide range of projects, the communications intern will gain hands-on experience and training in many aspects of outreach and youth engagement in governance, while also gaining a good understanding of working with a non-profit organization. Internships are generally scheduled during Siasa Place’s operating hours (9am through 5pm, Monday through Friday).

Education:

Ideal candidate is a recent graduate (graduated within the past year) or an undergraduate/ graduate/diploma student in journalism, communications, public relations, marketing, digital filmmaking, digital media, graphic design or a development-related field.

Responsibilities:

Applicants will provide support in the following areas. As no single applicant is likely to have all of the following skills, applicants with experience in at least 2-3 of these main areas, and a willingness to expand their skill set should feel comfortable applying.

  1. Social Media:
  • Draft and organize social media content to promote SP blogs, videos and media coverage on Twitter, Facebook, LinkedIn, Tik Tok and Instagram.
  • Contribute to social media quantitative and qualitative analytics reporting.
  • Create and coordinate content for social media campaigns and observances with assistance from the communication officer
  • Monitor and research influencers, trending topics and tools.
  • Source content from staff, online research and news around Kenya, Africa and the world.
  • Maintaining and updating Siasa Place social media platforms with guidance from the communications strategic plan and calendar.
  • Assist in general social media planning, research, reporting and coordination as assigned for Siasa Place Programmes.
  • Coordinate with guests and moderate social media conversations (Twitter spaces, chats, Facebook Live e.t.c)
  • Live Tweeting/ sharing of information.
  • Social Media Support and for events and programmes.
  • Assist with preparation of social media reports.
  1.  Miscellaneous Communications.
  • Taking notes during meetings.
  • Communications support as assigned.
  1. Project Specific Tasks
  • Be a point person on tasks related to implementing the Communications Strategic plan for Siasa Place related to social media.
  • Assist in creating and editing short videos for our social media platforms.
  • Assist and serve as liaison with programme field events in communications capacity
  • Assisting staff with tracking, formatting and archiving reviews, media and other documents.
  • Reviewing and editing of articles sent in by Writers before they are shared with the Director for final review and approval.

Regular commitments/meetings:

  • Weekly staff meeting and share report of weekly activities
  • Planned field events and forums (to be communicated in advance).

The intern must have/be:

  • Actively engaged on social media and have knowledge working with Social Media Tools (Facebook, Twitter, YouTube, Instagram, TikTok, Mail Chimp, WordPress, Google+, etc.) with active accounts on Facebook, Instagram, Twitter and TikTok.
  • A commitment to work 10-20 hours per week for four months.
  • A commitment to the mission and vision of Siasa Place.
  • Passion for effective communication and utilizing various tools to deliver messaging
  • Self-motivated, detail-oriented individuals with superior written, verbal and organizational skills.
  • The ability to work independently and with others – especially volunteers, donors, partners and vendors.
  • Dependability, flexibility, and ability to maintain confidentiality.
  • The ability to work well under pressure and with deadlines.
  • Video editing skills are an added advantage.

Interested applicants to apply through this link:  https://bit.ly/3mySpdT 

2022 Imara Fellowship for Young African Leaders

Are you a Kenyan Youth interested in learning about policy? Imara Fellowship  would like to be part of your journey. We are inviting you to apply to a one-year exciting fellowship program. Through Imara, you will join a family of shared passions with other young leaders with whom you will share insights, question scenarios and learn from each other. Through a residential academy, online learning & direct community engagement in counties, Imara takes its fellows through a thorough and rigorous exposition on how to approach leadership in the public sector. 

Imara fellowship is an unpaid fellowship (Fellows recruited are not paid for being part of the program). However, the program takes care of all costs.

Eligibility

To be considered for the Imara Fellowship Program, applicants must meet the following criteria:

  • Be between 18 and 35 years of age
  • Be a Kenyan National
  • Be a holder of an undergraduate degree from a recognized university
  • Demonstrate desire to serving in or influencing the public sector or service/public affairs
  • Demonstrate commitment, and sustained involvement (For the entire Fellowship period (12months) that impacts their community, county or country. 

 

Selection Criteria

The following criteria will be used to evaluate applications (not in order of priority):

  • A proven record of leadership, accomplishment and working with the youth in community engagement
  • A demonstrated commitment to positively influence public sector, politics, community service, volunteerism, or mentorship;
  • The ability to work cooperatively in diverse groups and to respect the opinions of others;
  • Good social and communication skills; must be able to write 
  • Proactive attitude;
  • A commitment to remain engaged in the community and counties. 

Note:

The Fellowship is part-time and structured to allow you to take it alongside any other engagement you are currently pursuing. As such, young Kenyans on full time employment may consider applying. Youth in the public sector are highly encouraged to apply. 

Application Timeline

  • Monday August 16th 2021| Application opens
  • Friday, September 3rd 2021 | Application closes 
  • September 13th, 2021 – September 17th 2021 | Oral interviews
  • September 27thAnnouncement of selected cohort
  • November – Residential Academy dates to be communicated. 

Apply through this link:-> https://bit.ly/2Uo9Wtu

 

Siasa Place is an NGO formed 2015 that aims to create an enabling environment for women and youth mainstreaming into our body politics.

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    Development House, 8th Floor
    Moi Avenue,Nairobi

    +254-757-840552

    www.siasaplace.com/